Job Overview

The finance department is an integral part of the business, ensuring the agency is profitable and information is prepared in a timely manner. The Global Finance Assistant role is vital to the effective and profitable operation of the agency, and its importance in running an efficient business cannot be underestimated.

As the Global Finance Assistant at BDB, you’ll assist the Global Finance Manager and Global Head of Finance in the day to day running of the accounting function for the Global business – raising sales invoices, input and reconciliation of supplier invoices and bank reconciliations. All with the highest attention to detail and accuracy across all processes. You will take full ownership for your tasks and be proactive in identifying smarter ways to work.

Responsibilities

• Daily processing purchase invoices in Xero, ensuring automatic link to Salesforce opportunity has happened

• Managing Spendesk and all expenses submitted through the platform. Ensuring accuracy and checking VAT receipts

• Posting of employee Spendesk expenses into Xero, our accounting software

• Reconciling supplier statements to ensure all costs have been captured before month-end close

• Managing the process and setting up of new suppliers. Ensuring that all due diligence has been completed

• Raising ad hoc POs when requested

• Monitor AP email inbox to ensure invoices are posted promptly and respond to and resolve all queries from the wider business & external suppliers

• Forecasting of weekly payment runs, ensuring that all suppliers are paid on time and that we have the relevant funds in our FX bank accounts

• Execution of payment runs

• Sending remittances to suppliers

• Daily Bank reconciliations

• Reconciliation of AMEX account, ensuring cardholders are up to date with their expense submissions

• Any other ad hoc duties

• Raising of clients for IMCompanion business

• Credit control for IMC

Skills & Attributes

• Minimum 2 years experience

• IT literate and good understanding of G-Suite

• Looking to/currently studying towards an accountancy qualification

• Excellent communication skills, written and verbal, to your internal team and suppliers

• Exceptional attention to detail

• Adept at building relationships at all levels

• High level of organisation with brilliant multi-tasking skills to manage multiple projects and deadlines so we deliver on time

• Cool and calm when working under pressure along with the ability to anticipate - and solve – problems

• Ability to produce work to a high standard quickly and professionally

• Good team player – collaborative but also a good self-starter, able to work independently

• Ability and confidence to support and educate staff (both within the team, and the wider business) to understand our financial procedures

• Compelling ‘can do’ attitude

 About Billion Dollar Boy

Billion Dollar Boy (BDB) is a global creator agency, using industry-leading tech solutions to deliver integrated, creator-led advertising and end-to-end campaign management. Founded in 2014, Billion Dollar Boy was among the first global influencer agencies and now has offices in London, New York and New Orleans.

Since its inception, BDB has partnered with some of the world’s leading brands - including Heineken, King, Nintendo, PepsiCo and L’Oréal - connecting them with more than 10,000 vetted content creators.

BDB client campaigns have been awarded at the Cannes Lions, Influencer Marketing Awards, Webby Awards, Shortys, The Drum Awards and Adweek.

Our Culture

Our mission is to redefine advertising by reflecting culture through the voices of creators, where creativity is democratized, and technology is the driving force behind impact. We champion equity and inclusion, and believe that diversity sparks creativity, problem-solving, and well-being. Along with fostering these values, BDB is committed to being the most innovative creator marketing agency in the world through initiatives like FiveTwoNine and Muse.

Our Values

We believe one of the biggest issues advertising agencies face is reputational. Our vision is to change that by setting a new standard of advertising with a greater social purpose, where creativity is democratised, and technology drives efficiency and effectiveness.

Billion Dollar Boy has identified industry problems and potential solutions, leading to a set of Future Behaviours that should be adopted by every agency to positively change advertising as a whole:

• Work with brands, but on behalf of people - Brands are clients, but agencies must prioritise people’s interests, educating brands on consumer importance and acting on behalf of the people.

• Seek out less heard voices, act upon what they tell you - Diverse opinions and perspectives improve work and the world. Agencies must actively listen to and act on a broad range of voices.

• Be fair to everyone, then you’ll have nothing to hide - Agencies should ensure objective and transparent reward structures to promote equality.

• Treat your clients like friends and employees like best friends - Clients provide opportunities, but employees turn them into work. Agencies must prioritise employees' wellbeing.

• Solve problems with a curious mind - Creativity involves original ideas. Agencies should explore unproven solutions and take risks for better outcomes, even if things aren’t broken.

• Empower employees with a framework for freedom - Provide supportive structures without restrictions, allowing employees to make decisions and control their career progression within clear business parameters.
  

Equal Opportunities

We encourage employees to be open and confident and appreciate that every member of the team makes a vital difference.

Billion Dollar Boy embraces equality, diversity and inclusion and will seek to promote these benefits in all of our business activities.

When recruiting new employees or when affording our current employees with opportunities for promotion, it means that we will:

• Recruit, develop and retain the most talented people, regardless of their background and make best use of their talents;
• Not discriminate unlawfully against any person;
• Select the best person for the job in terms of qualifications and abilities.
• This sets out our approach to equal opportunities and the avoidance of discrimination at work.
• A part of what we offer at BDB is a considerate suite of competitive benefits, which will be discussed with you throughout the interview process

Our Perks

• 25 days annual leave

• x1 additional day of annual leave per year of service up to a max. of 5

• x5 days additional annual leave granted each third year of service – to be taken in that year

• 3 additional days between Christmas and New year*

• 2x Charity days

• Cycle to work scheme

• Discounted Tech Scheme

• Free client product.

• Flexible working – We offer our employees the opportunity to work ad hoc from a remote location if it makes their lives easier and simpler.

• Travel – We encourage travel to visit our international clients where appropriate.

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